Regulations

RULES AND REGULATIONS OF HYPER LOG. INFO CONFERENCE

I General Provisions

  1. These Rules and Regulations specify the rules of organisation and conduct of the conference under the name ‘Hyperlog 2019’ (hereinafter referred to as: ‘Conference’)

  2. The Conference is organised by Trans.info sp. z o. o. (Polish limited liability company) with its registered office in Wysoka, at the following address: ul. Chabrowa 4, 52-200 Wysoka, registered in the Register of Entrepreneurs of the National Court Register maintained by the District Court for Wrocław-Fabryczna in Wrocław, 6th Commercial Division of the National Court Register under KRS number: 0000751609, having the following numbers: NIP (tax identification number): 8961581580 and REGON (statistical identification number): 381491570, hereinafter referred to as ‘Organiser’.

  3. The Conference is addressed to people from the TFL sector, in particular performing managerial functions and dealing with the organisation and management of transport and logistics.

  4. The Rules and Regulations are available on the Organiser’s website at: https://hyperlog.info/.

II Date and Venue

  1. The Conference will be held at the Vienna House Andel’s Hotel ul. Ogrodowa 17 in Łódż starting from 24 October, 2019 to 25 October, 2019.
  2. The detailed information on the organisation and agenda of the Conference are available on the Organiser’s website.

III Conditions and Rules of Participation in the Conference

  1. The participation in the Conference is subject to filling in the application form and paying one of the available admission fees (tickets) in the manner specified in section V no later than on 22 October, 2019.
  2. Any person who signed up for the Conference and paid the admission fee becomes a Participant of the Conference (hereinafter: ‘Participant’).
  3. The Organiser provides two types of admission fees (tickets), differentiated due to the available benefits.
  4. The ‘Basic’ ticket entitles the Participant to:
  1. participate in:
    1. Conference;
    2. coffee breaks and lunch;
    3. evening party named ‘hyperPARTY’;
  1. access to the exhibition of new technologies taking place in the main lobby of the Vienna House Andel’s Hotel (hereinafter: ‘Tech zone’)
  1. The ‘Hyper’ ticket entitles the Participant to:
  1. participate in:
    1. Conference;
    2. coffee breaks and lunch;
    3. evening party named ‘hyperPARTY’;
  1. access to the Tech zone;
  2. two nights in a single room;
  3. parking place in the Hotel’s car park;
  4. VIP room access;
  5. Each ticket is to a named person and assigned to one Participant.
  6. In the event that the Participant is not able to participate in the Conference for fortuitous reasons, it is possible to pass the ticket to another person.
  7. The change described in the Section above is subject to:
    1. providing information to the Organiser at least 7 days in advance;
    2. presenting the Ticket and a VAT invoice to the Organiser.
  1. Participants of the Conference being consumers within the meaning of the Act of 3 May, 2014 on Consumer Rights (hereinafter referred to as ‘Act’) have the right to withdraw from the contract concluded with the Organiser within the time and in accordance with the rules specified in the Act.

IV Programme of the Conference and Liability

      1. The programme and topics discussed in the Conference are included in the agenda available at the following address: https://hyperlog.info/ in the ‘Topics’ tab (hereinafter referred to as ‘Agenda’).

      2. The Organiser reserves the right to make changes to the Agenda.

      3. The Organiser has the right to confirm the identity of the Participant before entering the Conference by requesting a proof of identity.

      4. The Organiser is not liable for any acts, omissions or any damage caused by the Payment Operator.

      5. The Organiser is not responsible for temporary or permanent blocking of the Conference website.

      6. The Organiser is not liable for any disruptions in the course of the Conference related to technical problems, including the Internet interruptions.

      7. The Organiser excludes its liability to the extent permitted by applicable provisions of law, including but not limited to its liability for:

    1. any damage caused to third parties as a result of the Participant taking actions that are contrary to the Rules and Regulations or provisions of law,

    2. unavailability of the Organiser’s website for reasons beyond the Organiser’s control, including those caused by force majeure or malfunctioning of the Internet,

      1. In the event of cancellation of the Conference due to reasons beyond the Organiser’s control, in particular due to force majeure, the Participant of the Conference will receive a refund of the funds paid for the Ticket. At the same time, the Organiser is not liable for other losses incurred by the Participant, in particular: lost profits, other costs incurred by the Participant in connection with the planned participation in the Conference (including but not limited to travel and accommodation costs).

V Payment

  1. In order to make a payment, the Participant of the Conference:
  1. visits the Organiser’s website,
  2. chooses the ‘Buy Ticket’ option
  3. chooses:
    1. one of the packages specified in Part III Section 4 and 5 ,
    2. the manner of participation in the Conference – Speaker, Sponsor, Participant, Start-Up ,
  1. In case the ‘Participant’ option has been chosen, it is necessary to:
  1. give all required details to issue a VAT invoice, i.e.:
  1. details of the company,
  2. address of the registered office,
  3. name and surname of the Participant,
  4. NIP number,
  5. e-mail address.
  1. make the payment using the payment operator (hereinafter referred to as: ‘Payment Operator’).
  1. In case the ‘Speaker’, ‘Sponsor’ or ‘Start-Up’ options have been chosen, it is necessary to:
  1. fill in the application form, i.e.
  1. name and surname,
  2. e-mail address,
  3. telephone number,
  4. business name,
  • (hereinafter referred to as: ‘Application Form’),
  1. send the Application Form to the Organiser.
  1. After making the correct payment for the Ticket, the Participant specified in Section 2 receives the Ticket and VAT invoice in the PDF format at the e-mail address indicated in the application.

  2. The regular price of the ‘Basic’ Ticket is PLN 2999.00, while the ‘Hyper’ Ticket is PLN 4999.00.

  3. The amounts indicated in Section 3 and 4 are net amounts.

  4. The service provider may have temporary special offers cutting the prices indicated in Section 5 and 6. The price reduction does not require amending these Rules and Regulations and will be announced on the website of the Organiser.

VI Personal Data

  1. The controller of Participants’ personal data is Trans.info sp. z o.o. with its registered office in Wysoka, at the following address: ul. Chabrowa 4, 52-200 Wysoka, registered in the Register of Entrepreneurs of the National Court Register maintained by the District Court for Wrocław-Fabryczna in Wrocław, 6th Commercial Division of the National Court Register under KRS number: 0000751609, having the following numbers: NIP (tax identification number): 8961581580 and REGON (statistical identification number): 381491570, contact: redakcja@trans.info.

  2. Participants’ data are processed in accordance with the provisions of the GDPR and Polish regulations regarding the protection of personal data.
  1. Data are processed for the preparation and holding the Conference – obligations under the contract (Article 6 (1) (b) of the GDPR)

  2. As the Organiser, we are subject to a number of legal obligations, for example resulting from the Accounting Act, tax legislation, if necessary, we will process Participants’ data in order to fulfill the requirements imposed by legal regulations – legal obligations (Article 6 (1) (c) of the GDPR),

  3. if necessary, we process Participants’ data, for purposes resulting from legitimate interests pursued by the Organiser or a third party (Article 6 (1) (f) of the GDPR)

We process Participants’ data to protect our own legitimate interests or those of third parties. Examples of these include: data processing within the Trans.eu S.A. Group, for internal administrative purposes or for pursuing claims and defence against claims.

  1. we process the data upon Participants’ consent (Article 6 (1) (a) of the GDPR), granted for specific purposes.

The consent may be withdrawn at any time. The withdrawal of consent does not affect the lawfulness of data processing until the consent is withdrawn.

  1. The data may be made available to other recipients in order to perform the contract with the Participant, in order to comply with a legal obligation of the Organizer, upon the Participant’s consent or for purposes arising from the legitimate interests of the Controller or a third party. The following entities may be in particular the recipients of the data: authorised employees of the Organiser, entities from the Trans.eu S.A. Group and other entities statutorily authorised to collect Participants’ data under relevant legal provisions. The data may also be provided to other entities carrying out activities for and on behalf of the Organiser and under separate agreements, in particular to entities providing IT support services, payment services or auditing entities. Access to the data is granted to these recipients who need the data in question to fulfill contractual and / or legal obligations.

  2. Participants’ data will be processed for the period necessary to achieve the processing purposes indicated in Section 2, i.e.:

  1. to hold the Conference – until the completion thereof, and after that for the period required by law or for the execution of any claims,

  2. to fulfill legal obligations of the Organiser in connection with running its business and holding the Conference – until the Organiser fulfills these obligations,

  3. for the processing carried out upon consent, immediately upon your request to delete the data,

  4. until the legitimate interests of the Organiser constituting the basis of this processing are fulfilled or until an objection to such processing is filed, unless there are legitimate grounds for further processing.

  1. Participants have the right to:

  1. request access to their data, as well as to demand their rectification, limitation of their processing or their deletion.

  2. where the processing of data is based upon consent, Participants have the right – at any time – to withdraw their prior consent for data processing. With the proviso that the withdrawal of consent will not affect the lawfulness of processing which was carried out upon consent before its withdrawal.

  3. request to transfer the data provided to the Organiser processed for the purpose of entering into and performing the contract or processed upon consent. This right does not apply to any data which are the company’s secret.

  4. submit a complaint to the supervisory body which is the President of the Office of Personal Data Protection in the Republic of Poland, if Participants assume that the processing of their data violates the provisions of the GDPR.

Furthermore, Participants have the right to object at any time to the processing of their data:

  1. for reasons related to a special situation when the Organiser processes data for purposes arising from legitimate interests, including profiling.

While exercising the said rights the Organiser may request additional information necessary to confirm the identity.

  1. If the processing of Participants’ data takes place in order to hold the Conference, participation in the Conference is subject to the provision of the data. The provision of the data is voluntary, but the consequence of failure to do so will be the inability to participate in the Conference.

VII Complaints

  1. Participants may submit complaints by e-mail to mmackowiak@trans.info (Speakers, Sponsors, Start-Ups), ebukowska@trans.info (Other Participants, Media, Organisational matters) or by phone to the telephone numbers given on the Organiser’s website at the ‘Contact’ tab.

  2. A complaint should specify:
  1. name and surname of the Participant;
  2. address of residence or registered office;
  3. circumstances justifying the complaint.
  1. If the submitted complaint does not meet the conditions referred to in Section 2, the Organiser will immediately inform about the necessity to supplement it, specifying the period, not shorter than 7 days and the scope of the supplement, with the instruction that failure to supplement the complaint within the specified period will result in leaving the complaint unresolved. After the expiry of the specified period, the complaint is left unresolved.

  2. Complaints will be resolved within 14 days, and the information will be sent via e-mail indicated for correspondence with the Organiser to the address of the person submitting the complaint. The Organiser reserves the right to extend the 14-day period for the answer in a situation in which giving the answer depends on collecting additional technical or legal analyses or translations, which the Participant will be informed about immediately.

  3. The Participant bears full responsibility for the content of the complaint.

VIII Final Provisions

  1. All disputes arising in connection with the organisation and course of the Conference will be resolved by the court having jurisdiction over the registered office of the Organiser.

  2. The Organiser reserves the right to change these Rules and Regulations at any time without giving a reason, at the same time providing Participants with information about the change in the manner adopted for the announcement of the Rules and Regulations.

  3. The Service Provider may modify (including adding and deleting) the Conference Agenda and extend the scope of available facilities. Such change will not constitute a change to the Rules and Regulations.